From encrypted hard drives, USBs and smartphones to encrypted data before being transferred to the cloud or to portable devices, encryption has become an essential tool for safeguarding sensitive company data and protecting customer information. To ensure that your business is prepared for any eventuality, it is important to create a disaster recovery plan and keep everyone up to date with their procedures. Fortunately, Microsoft provides comprehensive business software and infrastructure that makes this surprisingly easy for businesses of all sizes. Here are 13 useful techniques for protecting your business's data.
1.Encrypt All the Time- Microsoft supports encryption and has made it easy to encrypt many aspects of your business, including email at rest and in transit.
For a comprehensive defense, the Azure Information Protection service can help you protect everything from documents to data storage, with designated security levels. Even better, Azure Information Protection is included in the Microsoft Enterprise Mobility+ Security package.
2.Lock Devices and Screens- Most people don't remember to sign out of all of their company's apps every time they take a break or hang up the phone. This is why device and screen locks are an important security measure. Even a simple unlock pin is enough to thwart most opportunistic espionage.
Make sure that company screens and devices lock themselves after a short period of inactivity.
3.Use Multi-Factor Authentication- Multi-factor authentication (MFA) is an additional layer of security that requires users to provide two or more pieces of evidence when logging into an account. This could include a password, a code sent via text message or an authentication app, or biometric authentication such as fingerprint scanning or facial recognition.
4.Monitor Network Traffic- Network monitoring tools can help you detect suspicious activity on your network, such as unauthorized access attempts or malicious software downloads. These tools can also help you identify potential security vulnerabilities in your network infrastructure.
5.Use Firewalls- Firewalls are essential for protecting your network from external threats such as hackers and malware. Firewalls can be configured to block certain types of traffic, such as malicious websites or applications.
6.Implement Access Controls- Access controls are used to restrict access to certain areas of your network or applications.
For example, you could use access controls to limit which users can access sensitive data or which applications can be installed on company computers.
7.Use Antivirus Software- Antivirus software is essential for protecting your network from malicious software such as viruses, worms, and Trojans. Make sure that all computers on your network have up-to-date antivirus software installed.
8.Educate Employees- Educating employees about cybersecurity best practices is essential for protecting your business's data. Make sure that all employees understand the importance of strong passwords, secure Wi-Fi networks, and other security measures.
9.Backup Data Regularly- Regularly backing up your data is essential for recovering from a disaster or data breach. Make sure that all important data is backed up regularly and stored securely offsite.
10. Monitor User Activity- Monitoring user activity can help you detect suspicious behavior on your network, such as unauthorized access attempts or malicious software downloads.
11. Use Cloud Storage Solutions- Cloud storage solutions such as Dropbox and Google Drive can help you store important data securely offsite.
Make sure that all cloud storage solutions are properly configured with strong passwords and two-factor authentication.